What our crew brings on the truck
A 20×40 marquee on Pitt Meadows farmland — the standard footprint for 80–120 guests.
Same single inventory and crew calendar across the entire Lower Mainland. A Pitt Meadows couple gets the same catalogue any other city gets — without short-ships, without sub-rentals from another vendor.
On the truck for a typical Pitt Meadows event:
- Marquee tents from 20×20 up to 30×60, weather-rated, with sidewalls and lighting add-ons
- White Chiavari chairs for receptions, Fanback folding for ceremony rows, Resin Garden chairs for outdoor sites
- 5ft round tables seating 8 guests, plus 6ft and 8ft banquet tables
- Portable dance floors in 12×12, 12×16, and larger configurations
- Bistro lighting, cocktail highboys, linens, and heaters as add-ons on the same quote
- Engineered ground stakes — the default for grass and farm soil; ballast where irrigation is present
Open skies need bigger margins. We size the marquee for the wind, not just the headcount.
Open skies, farmland, and Pitt Meadows wind realities
A banquet-style reception under marquee on Pitt Meadows grass.
Open-sky wind
Central Meadows and the agricultural belt have less wind protection than urban yards. Sidewalls help, ballasted weights are our default on irrigated land, and we recommend a slightly larger marquee than nominal headcount.
Farm-soil staking
Agricultural properties accept engineered ground stakes well, but we confirm sprinkler infrastructure and irrigation lines before staking. On irrigated land we switch to ballasted weights.
Swaneset scale
Destination weddings at Swaneset run larger than typical urban setups — 150–300 guests is standard. Crew sizing, multi-tent configurations, and timing are all adapted for the venue’s scale. We coordinate the load-in window through the resort’s events team during quoting.
Per-item pricing
The same on a Central Meadows acreage as at the Swaneset clubhouse. Our 5ft round table is one rate, full stop. The line that changes between bookings is delivery — distance, anchor, scale — never the per-item rate.
Destination weddings and Pitt Meadows booking patterns
Pitt Meadows splits between two booking timelines that don’t overlap. Swaneset Bay Resort weekends often have venue-side booking lead times that exceed ours by months — couples regularly book 12–18 months out for peak-season Saturdays. The resort coordinates vendor scheduling on its calendar, not ours, so we recommend confirming the date with Swaneset before locking equipment quantities.
Private acreage and shoreline ceremonies follow our standard 6–8 week peak-season window. Same-week chair and table orders for last-minute additions are usually feasible. Pre-event site walks for unfamiliar properties take 1.5–2 hours and are factored into the quote.
A 100-guest Pitt Meadows wedding rental order
For a 100-guest Pitt Meadows wedding — say a Saturday in August at a Central Meadows acreage with ceremony and reception running outdoors — a typical order looks like:
- 1 × 20×60 marquee tent with sidewalls (covered ceremony + reception in single footprint)
- 100 × white Chiavari chairs (ceremony rows, then re-staged at reception tables)
- 12 × 5ft round tables for the reception
- 6 × 6ft banquet tables (head, gift, cake, DJ, registration, bar)
- 1 × 12×16 portable dance floor
- 2 × cocktail highboys for the cocktail hour
- Bistro string lighting along the marquee ridge
- Engineered ground stakes (default for grass; ballast where irrigation present)
Setup runs 5–6 hours; teardown 3–4. Both quoted up front. For Swaneset Bay Resort weddings (typically 150–300 guests), the order scales up to 30×60 marquee plus additional tables and chairs. The 50/100/150/200 rental checklist maps the same configuration to your headcount.
Why couples book us a second time
We’re a small enough team that the person who quotes your event is on the truck the morning of. We’re large enough that we own every line item — tent, chair, table, dance floor, lighting — and don’t sub-rent.
160+ five-star Google reviews. One number to call from quote to teardown. A quote you can read top-to-bottom in under a minute. That’s the service.
